Updated: Jun 23
When you work for yourself, especially if you're a freelancer or other type of influencer, it might feel like you have to handle everything. You may feel similar if you're just learning to launch a business or want to know what does a virtual assistant do? Then you can read here. A virtual assistant is a must-have if you have an online business. An individual who works virtually for a business to offer support services is a virtual assistant. Virtual assistants frequently do administrative chores but may also help with any other duties the company needs.
Of course, each virtual assistant position varies slightly, but certain standard elements must be considered. The majority of virtual assistants support their employer or client by responding to emails, transcribing documents, creating statements and letters, organizing files, coordinating schedules and calendars, booking travel, and generally handling administrative tasks so that the client can concentrate on the other facets of their jobs (or personal lives).
In this blog, let's define a virtual assistant in detail and "What Does a Virtual assistant do?".
Exploring the Concept of Virtual Assistant?
Let's define a virtual assistant first. A VA is essentially a virtual office assistant or administrative assistant. Your VA can perform various duties, usually done in an office setting. This is due to the fact that a lot of these jobs can actually be completed by an individual working remotely. A VA frequently works from home or in a remote workplace.
A virtual assistant can be hired as an employee, but as many of them work online as freelancers, you usually engage them on a contract basis and just part-time. Therefore, a VA might be helpful to you whether you need assistance managing your email, with administrative work, posting to social media, data entry, or helping book interviews.
Virtual assistants have several advantages, including the fact that they are usually more affordable than you expect.
Nothing could be farther from the truth. You might think that using an administrative assistant is an extravagance that only affluent business owners can afford. Before rejecting a virtual assistant as being out of your pricing range, think it over. You might be shocked to learn how beneficial a VA is to your bottom line once you start using one.
Although you may be sceptical of how hiring a virtual assistant can benefit your company, you may be considering it. In any case, what does a virtual assistant do? In reality, there are several benefits to hiring virtual assistants over regular staff for business owners and professionals. The first is the large range of tasks you may outsource: Virtual assistants (VAs) do everything, including personal errands and digital marketing.
A virtual assistant can be hired at a reasonable price. Virtual assistants often bill by the hour, costing between $10 and $26. When benefits, taxes, and other costs are considered, hiring an employee might be up to 50% more expensive than using a VA.
It should be obvious why so many companies use virtual assistants, but let's look at the primary advantages more closely.
Every business's first priority is to lower operational costs. You just pay for hours performed when you outsource operations to a virtual assistant. Benefits, sick days, and idle time do not exist. Additionally, since virtual assistants are independent contractors, you won't need to pay for office space.
Reduce Training Expenses
Most new hires need training, which means you pay for them before they start working. A superior choice is finding a virtual assistant with the expertise and abilities to match your demands. No extra training is required beyond a quick introduction to the business's day-to-day operations.
Improve Employee Efficiency
One of the most challenging problems for a manager or business owner is to maximize staff efficiency. By hiring a virtual assistant to do the remainder, you can ensure that your staff concentrates on duties they alone can complete. Everyone will feel lighter if a VA's administrative duties and reporting are delegated. It's a win-win situation that costs less than paying an employee.
What Jobs Can a Virtual Assistant Handle?
Virtual assistants can do much more than just administrative work, such as:
● Email management
● Phone calls
● Managing calendars
● Travel bookings
● Event management
● Social media management
1. Email management
You're not alone if you hate checking your email inbox first thing in the morning. Your day's productivity may suffer if you take the time to prioritize emails, read them, and answer them. A virtual assistant is a superior choice for this work because they'll always keep your email clean and tidy. A virtual assistant can identify the emails that need immediate attention and even react on your behalf.
The success of your business depends on research, but conducting that research yourself takes time and is, above all, frustrating. Your staff members already have a full schedule. Spend your valuable time on the larger-scale duties that will expand your firm by delegating research to your virtual assistant.
3. Phone calls
Do you occasionally want to throw your phone in the garbage because it won't stop ringing? Send your VA any incoming calls you don't want to take or don't have time to answer.
4. Managing calendars
The adage "Either run the day or the day runs you" is well known. Your calendar and to-do list will be organized, ensuring you keep on schedule and never forget an appointment or meeting.
5. Travel bookings
A business trip might require much time and effort to plan. Trust your virtual assistant to plan your business visits, handle your lodging needs, and make transportation arrangements.
6. Event management
Each year, almost every business puts on one or more events, but planning them is no simple job. You and the other participants can benefit significantly from the assistance of your virtual assistant.
One of the time-consuming and demanding jobs on your agenda is creating reports. Financial statements, research papers, analytical reports, and meeting notes can all be handled by your VA.
8. Social media management
No business worth its salt today can ignore the influence of social media. You must take managing your social media presence seriously. Give an experienced virtual assistant control of your social media accounts if you don't have an in-house social media expert.
Benefits and Drawbacks of the Role
Due to the pandemic-related shift to remote work, businesses have developed a variety of remote job opportunities and are choosing to move their work teams. Organizations and business personnel can profit significantly from virtual assistants, which include higher productivity, lighter workloads, lower costs, and other advantages. However, the professional route also offers numerous benefits to those considering it and wishing to continue their jobs from a distance.
While working from home or anywhere is the main perk of being a virtual assistant, you can create your own timetable And choose the number of work hours that best match your daily needs.
As a virtual assistant, you can decide which services to offer, giving you the freedom to pursue your passion while having a high likelihood of success financially. Furthermore, you can start working as a virtual assistant without investing in an expensive workspace. The only equipment you need for the work is a computer and a reliable internet connection.
Before choosing a profession, it's crucial to consider a few drawbacks of the position. You could have to manage several customers and administrative duties at once when working as a virtual assistant, which could cause burnout. The position has drawbacks common to any remote employment, which may indicate that this is not the proper vocation for you.
Managing your virtual assistant
You may not have as much control over their schedules and working methods as you would with a full-time employee because many virtual assistants are independent contractors and operate from home offices. Some could work more conventional hours, while others would conduct VA work as a weekend side gig. A good VA will still keep track of the situation and meet deadlines.
You shouldn't have too many issues as long as you're both clear about your expectations and concur on the work description and hours. Additionally, your VA can keep track of their working hours using time-tracking tools, allowing you to evaluate their productivity and compensate them correctly.
Although you'll have greater control over their schedule and working habits if you recruit them as an employee, there will be additional requirements. You must ensure that payroll has been established and that the relevant state and federal taxes are paid.